How APhinity finds savings.
A single landlord recovery invoice for Site 014, Leeds Retail Park, walked through every step of the APhinity Engine. This is exactly how our product works, and how the 4-way match catches what AP approval never could.
Two documents. One site. £561.04 found.
Illustrative example based on the real checks APhinity performs on every invoice.
Landlord Recovery Invoice
Site 014 · Leeds Retail Park · March 2026
Two documents, two vendors, one site.
Utility Bill · Supplier Direct
Site 014 · Same period
APhinity reads both, and everything standing behind them.
18,240 kWh @ £0.2800/kWh
210 kL @ £3.95/kL
Invoice
Total landlord recovery
Site
Leeds Retail Park, March 2026
Value at risk
2.3% of the invoice
Four steps, from raw invoice to resolved case.
Ingest
The landlord recovery invoice for Site 014 (Leeds Retail Park) is ingested. APhinity reads the PDF, extracts every line item, and matches it to the direct utility bill from the same period.
Validate
The 4-way match runs automatically. Every line is tested against the utility bill, the tariff schedule, the lease agreement, and the arithmetic. Two independent exceptions surface.
Decide
£24,542.56 is approved for payment. £561.04 is held. A workflow case is raised with full context, evidence packs, and a pre-populated dispute letter for each finding.
Evidence
The case is tracked from raised to resolved. The recovery is logged, the audit trail is complete, and ESG data flows automatically from the same validated consumption.
Every line item tested against reality.
This is the same 4-way match that runs on every invoice, every month, across every site. Select each check to see exactly what it found on this invoice.
FOUR-WAY CHECK · 01 OF 04
Does the charge match what was actually billed?
Electricity Recovery
Landlord Charge
£5,650
Billed to tenant as an electricity recovery line
Utility Bill (Actual)
£5,107.20
18,240 kWh at the supplier's billed rate
Gross Variance
+£542.80
+10.6% of the bill
Water Recovery
Landlord Charge
£830
Billed to tenant as a water recovery line
Utility Bill (Actual)
£829.50
210 kL at the supplier's billed rate
Water
Within tolerance
The £0.50 difference is immaterial. Water recovery ties to the bill.
The £542.80 gap is real but APhinity doesn't stop here. Check 03 tests how much of it the lease actually permits.
One invoice. Four checks. One evidence-backed decision.
Total Invoice
£24,830
Landlord rec · March 2026
Landlord over-recovery
Above lease-permitted ceiling (admin fee credited)
Supplier tariff misclassification
Independent supplier-side billing error
Value at Risk
£561.04
2.3% of the invoice
Pay
£24,542.56 paid undisputed to the landlord, released on time.
Hold / Dispute
£287.44 held from landlord. £273.60 disputed to supplier. Both with evidence packs.
Recover
Dispute letter issued. Credit tracked to resolution.
Accrue
Expected credit recognised in the close.
Dispute case raised
A workflow case is created automatically with the invoice, matched tariff, lease clause, and both exceptions attached. The AP team receives full context, not a blank task.
Dispute letter generated
A pre-populated dispute letter is generated citing the tariff gap and the lease clause. The AP team reviews, sends it, and the recovery is tracked to resolution.
AP approval checked the process.
APhinity checked the price.
The PO matched. The supplier name was correct. The arithmetic summed. And the charge was still wrong. The 4-way match found two independent exceptions worth £561.04 on a single invoice, with evidence packs ready to dispute. Site 014's example recovers 2.5x that site's entire annual fee from one month. That is the difference between approval and assurance.