You approve what you can see. APhinity shows you what’s underneath.
Continuous cost assurance, AP control and ESG evidence for multi-site organisations, from a single upload.
APhinity = AP (Accounts Payable) + Affinity (Connection)
Proven across
One assurance layer for every recurring charge you carry.
APhinity independently verifies every utility, landlord and occupancy charge against the real bill, the correct tariff and your lease, then hands your team the evidence to recover what’s wrong. It all starts with one upload.
Utility cost assurance
Tariffs, meters, demand, consumption
Lease & occupancy
Rent, recoveries, escalations, caps
A defensible evidence trail
Every charge, rule, decision and owner
AI that never invents figures
Reads and checks every line; your team makes the call
Utility and occupancy costs leak margin every month.
These costs are approved, paid, and repeated, cycle after cycle. The overcharges hide inside routine invoices, on every site, quietly draining margin until someone finally looks.
The invoice adds up
It sums correctly and clears approval, so the overcharge inside it is never questioned.
Checked against the PO, not reality
Your AP tool checks the invoice against your PO, not against the tariff, the meter or the lease.
Found after payment, if ever
Reactive checks catch overcharges after the money has gone, if they catch them at all.
Is the charge actually right?
Nobody knows until someone checks it against reality. That hidden overcharge is the margin APhinity was built to find.
Every recurring charge becomes a controlled decision.
AI does the heavy lifting. Finance keeps judgment and authority. Only material exceptions reach a person.
Ingest
Bills, statements, payment data and lease documents.
Validate
Tariffs, lease obligations, history and prior periods.
Decide
Pay, hold, dispute, accrue, recover or escalate.
Evidence
Case trail, lease events, recovery status and ESG data.
Every charge is tested four ways, against reality, not just itself.
Four checks on every line, every cost, every unit price.
Invoice ↔ Utility bill
Do the recharged amounts trace to a real, matching bill?
Utility bill ↔ Tariff
Was the underlying bill itself charged at the correct rate?
Invoice ↔ Lease
Is the landlord even entitled to recover this, by this method?
Arithmetic & consistency
Do the sums tie out, line by line and month on month?
Example invoice
$117,500
Landlord recovery · Site 014, a retail unit
Landlord over-recovery
$1,380
Electricity recovery billed above the lease ceiling of actual supplier cost plus a 5% admin fee.
Supplier tariff error
$1,260
The utility bill itself was charged at $0.128/kWh instead of the correct $0.121, across 180,000 kWh.
Value at risk
$2,640 on one invoice
Both would have cleared standard AP. Only checking the charge against the bill, the tariff and the lease finds them.
The 4-way match, running in the platform
Built for finance teams that can't afford to get it wrong.
Real cost recovery
Surface overcharges, billing errors and tariff mismatches on every invoice, with the evidence your team needs to recover them. A passive cost centre becomes an active savings engine.
≈5–10% of spend, in a bank audit
Eliminate key-man risk
No single person should be the sole custodian of your financial data. APhinity centralises all invoice intelligence, tariff knowledge, and audit history, protecting both the business and the individual.
100% knowledge retained
Lease intelligence
Every charge is checked against the lease. Over-recoveries and out-of-contract items surface as disputes automatically.
Full contractual visibility
ESG evidence
Scope 1 & 2 reporting (plus limited Scope 3) is drawn straight from assured consumption: audit-ready, with no separate data-collection project.
GHG Protocol-aligned
Enters through finance. Pays off across four teams.
The same validated cost data serves every function that touches recurring spend.
Finance
Protects margin by independently checking every utility and occupancy cost, so decisions rest on numbers you can trust.
Procurement
Shows how each supplier is really performing, and exactly where the billing doesn’t add up.
Operations
Site-by-site visibility of cost and consumption, so anomalies surface early, not months later.
Sustainability
Turns the same data into an ESG scorecard and Scope 1 & 2 reporting, plus limited Scope 3.
Every discrepancy becomes a structured case.
APhinity gives AP teams the context, ownership, and audit trail to act with confidence. Nothing falls through the cracks, and everything is on record.
- 01
Automatic case raising
When anomalies or discrepancies are detected, workflow cases are raised instantly. No manual triage required.
- 02
Actionable AP tasks
Each case comes with full context: invoice data, matched tariff, and discrepancy detail, so AP teams can act immediately.
- 03
Progress tracking
Track the status of every open case from raised to resolved, with clear ownership and escalation paths.
- 04
Complete audit trail
Every action, decision, and resolution is logged automatically, providing a defensible record for audits and reviews.
- 05
Dispute letter generation
Generate pre-populated dispute letters and vendor correspondence from templates and case data, ready for your team to review and send. Included in APhinity Premium.
- 06
Recovery & Savings tracking
Track disputed amounts, recoveries achieved, and accruals across every site and supplier in real time.
No more chasing emails or lost spreadsheets. Every discrepancy has a case, every case has an owner, and every resolution is on record.
Half the sites were overbilled. One pass found it.
A national multi-branch bank: 10 sites, about 72,600 m² under management and about $3.9M of utility spend reviewed (FY2025, converted to USD).
10
Sites audited
Grid, solar and water reconciled.
5 / 10
Carried billing errors
Half of the audited portfolio.
$0.2–0.4M
Surfaced per year
≈5–10% of utility spend.
1
Fraudulent invoice intercepted
Flagged before payment.
The standout catch
The banking details belonged to a municipality in another province.
APhinity flagged it before the payment moved.
Everything else about the invoice looked right: a believable amount, a matching supplier name, every line summing to the total. The numbers were never the problem. The account the money was heading to was. Paid as-is, it would have left the business and been unrecoverable without legal action.
No major IT project. No loss of control.
APhinity works alongside your AP and ERP, not instead of them. Each site is activated from a single upload of the last year’s bills, invoices and leases you already have: far less effort than a manual audit, with immediate feedback.
APhinity never moves money
Read-only data, role-based access, encryption in transit and at rest, and a full audit trail on every decision.
Payee and banking checks
They run before payment, not after, so bank details that don’t belong to the supplier are flagged while the payment can still be stopped.
POPIA and GDPR
Data handling is POPIA and GDPR compliant. Your data is stored in country and never moved across borders.
Assessed and penetration tested
We have undergone extensive cybersecurity assessments and penetration testing to allow us to service our banking clients.
APhinity comes in three packages.
Priced in USD, per site, per year.
Essential
APhinity Core
$1,100
per site / year
- Dashboard
- Workflow Engine
- Baseline & Assurance reports
Enhanced
APhinity Pro
$1,300
per site / year
- Enhanced dashboard & analytics
- Performance, Risk & TOU (time-of-use) analysis
- Enhanced reporting
Also included from Core
- Workflow Engine
- Baseline & Assurance reports
Complete
APhinity Premium
$1,550
per site / year
- ESG Reporting & Scorecard
- Dispute & Outreach workflow
- Dispute letter generation & templates
Also included from Pro
- Enhanced dashboard & analytics
- Performance, Risk & TOU (time-of-use) analysis
- Enhanced reporting
- Workflow Engine
- Baseline & Assurance reports
Every package includes:
- The 4-way match on every charge
- One upload per site to go live
- Read-only, finance-grade control
- A full audit trail on every decision
- POPIA- and GDPR-compliant data handling
Site 014 · One invoice, one month (Illustrative)
- Landlord over-recovery
- $1,380
- Supplier tariff error
- $1,260
- Value at risk
- $2,640
- Core fee, per site / year
- $1,100
$2,640 from a single invoice is 2.4× that site’s entire annual Core fee. Now multiply it across your sites and the year.
The return is easy maths
Value at risk on one illustrative Site 014 invoice ($2,640, recoverable from different parties), divided by each package’s annual fee per site. Figures in USD, ex-tax. Recovery is not guaranteed.
| Package | Annual fee | Fee covered |
|---|---|---|
| Core | $1,100 | 2.4× |
| Pro | $1,300 | 2.0× |
| Premium | $1,550 | 1.7× |
In this example, one invoice at one site covers the annual fee of every package, and the leak repeats every billing cycle until it is corrected.
Send us your sites. We’ll show you savings.
A no-cost baseline shows the headline findings and flagged exceptions. The full reconciled report unlocks when you go live on APhinity.
You select
1–3 representative sites across your estate.
You send
12+ months of bills, leases and consumption.
We assess
The full 4-way match runs; disputes and savings surface.
You receive
A no-cost baseline and live demo, in 10 business days.
Your invoices are approved. But are they assured?
Stop the waste, protect the profit.
One upload. Cost assurance, lease control and ESG, all from the same verified data.
